Estimating Coordinator

Rose Paving is looking for an Estimating Coordinator

Who we are

Rose Paving LLC, leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career.

What you'll be doing

We are seeking a detail-oriented and organized Estimating Coordinator to support the estimating and preconstruction team by managing bid documentation, vendor communications, and project coordination. The Estimating Coordinator plays a key administrative role in ensuring accurate, timely, and efficient preparation of estimates and proposals for construction projects.

You will be responsible for...

• Coordinate the collection and organization of project documents, drawings, and specifications for estimating purposes.

• Prepare and issue invitations to bid to subcontractors and vendors.

• Track and follow up on bid invitations, subcontractor responses, and qualification documents.

• Maintain estimating logs, bid calendars, and prequalification records.

• Support the estimating team in preparing bid forms, proposals, and quantity takeoffs.

• Assist in assembling final estimate packages, including scopes, pricing, and supporting documentation.

• Maintain a database of subcontractors and vendors; update contact information and trade capabilities.

• Organize and schedule pre-bid meetings, job walks, and bid openings.

• Provide administrative support to estimators, including data entry, file management, and reporting.

• Ensure all estimating documents are accurate, properly formatted, and submitted on time.

• Coordinate addenda, revisions, and communication with project stakeholders throughout the bid process.

What skills & experience you'll bring to us

• High school diploma or equivalent required; associate or bachelor's degree in Construction Management, Business Administration, or related field preferred.

• 2+ years of experience in a construction, estimating, or administrative support role.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with estimating software (e.g., Bluebeam, Procore, Sage, On-Screen Takeoff) is a plus.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Excellent communication and interpersonal skills.

• Basic understanding of construction drawings and terminology is preferred.

Why Join Us?

• Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

Current Openings for Estimating Coordinator Jobs at Rose Paving

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